Documents for registration and renewal, class by class

This is the checklist. It is transcribed from the sheet a KPWD registration office hands out, row for row, for all four classes and for both a new registration and a renewal. Pick your class below, tick what you have, and the page keeps your ticks in this browser.

How to read the checklist

• Original means the office keeps it or stamps it: the work done certificate, the solvency certificate, the bond and the photographs.
• Attested means a photocopy signed as a true copy by a gazetted officer or a notary: GST, IT returns, PAN, Aadhaar, the engineer's degree.
• "Same" in the renewal column means the renewal asks for exactly what the new registration asked for, with the old card added. The Code softens this in practice: para 256 says work certificates need not be insisted on at renewal and the solvency certificate is produced once in five years, but bring them.

The three that take time

The work done certificateWork done certificateA certificate from the Executive Engineer stating the works you completed, their value and that they were done satisfactorily. The proof of experience behind your class.Read in the glossary →, the turnover certificateTurnover certificateA chartered accountant's certificate of your business turnover for the last five years. Registration and most tenders set a minimum.Read in the glossary → and the solvency certificateSolvency certificateA certificate from your bank or the Deputy Commissioner's office that you are good for a stated sum. It is addressed to the registering officer and proves you can carry a work until the first bill.Read in the glossary → come from other people: an Executive Engineer, a chartered accountant and a bank. Each has a lead time and each is addressed to a specific officer by designation, which is why applications bounce. Chapter 4 is about these three alone.

The engineer

Class I to III applications carry a BE (Civil) certificate and a consent letter from the engineer with an address. If you are the engineer, the certificate is yours and the consent is unnecessary. If you are employing one, the letter must be signed by the engineer and offices do check that the same engineer has not consented for several contractors. Class IV does not need an engineer; para 255 says the registering authority's opinion of your experience is enough.

The bond

An affidavit on ₹100 stamp paper, notarised, with you as first party and the registering officer by designation as second party: the Chief Engineer of the zone for Class I and II, the Superintending Engineer of the circle for Class III, the Executive Engineer of the division for Class IV. The office has a format; ask for it before you go to the notary. A bond addressed to the wrong officer is the commonest reason a complete file is handed back.

Before you go to the office

1. Get the office's own checklist and bond format. Zones and circles differ in small ways.
2. Order the three certificates first; they gate everything.
3. Attest the copies in one sitting at a notary; carry two sets.
4. Fill form PWF-14, the application under the Code, and pay the fee by challan at the treasury or as the office directs.
5. Photographs: the Code asks for three; for a partnership, all partners' photographs, and the managing partner's goes on the certificate.